I. New Cardholders

A. Complete a registration form and provide identification. Primary identification to be used is identification with a picture (preferably a Driver’s License), which has the individual’s current address. If the address information on the picture ID is not current, then another form or identification must be presented which verifies the individual’s current address (i.e., a piece of mail or bill). Individuals who do not possess a valid picture ID must present two documents that verify current address.

B. Individuals will be able to sign put only (1) item until the library is presented with confirmed current address.

C. Children 12 and under must apply with a parent or guardian and that adult’s signature is required on the registration form.

D. There will be a $.50 charge to replace a lost or damaged library card.

II. Overall Policy

A. Users must present their library card to check out materials.

B. There is an overall limit of (10) items at one time on a library card.

C. Library cards must be updated and renewed every three years.

III. Loan Periods:

A. Adult fiction and Non-fiction books are loaned out for (2) weeks.

B. Young Adult, Juvenile and Easy books are loaned out for (2) weeks.

C. All audio and visual are loaned out for (1) week.

D. All new items are loaned out for (2) weeks.

IV. Holds:

A. Materials will be available for pick up for (1) week after they are processed.

B. Holds may be placed either in person or online.

C. There is a limit of (10) holds per patron.

V. Renewal Policy:

A. All items (except new items) may be renewed (2) times if there are no holds.

B. New items may be renewed (1) time only.

C. Renewals are not allowed for items with holds.

D. Renewals may be done over the phone, in person or online.

VI. Over-dues and Fines

A. A grace period will only apply in extenuating circumstances.

B. Users are fined $.05 per day that the library is open for each overdue item.

C. A maximum fine of $2.00 per Juvenile and Easy Reader item is charged.

D. A maximum fine of $3.00 per Adult and Young Adult item is charged.

E. Library users will lose borrowing privileges when fines exceed $3.00

F. Borrowing privileges will be suspended if user had (2) or more overdue items, and will not be restored until such materials are either returned, paid for or fines are paid in full.

G. Overdue materials that have reached the maximum fine of $3.00 may not be renewed until the fine is paid in full.

H. In extenuating circumstances, a donation can be made in lieu of the fine.

VII. Damaged Materials:

A. If a book or other material is damaged beyond repair, the borrower is required to pay the billed amount.

B. Until the damaged item is paid for, the user may not borrow and items.

VIII. Confidentiality

A. Library records that are deemed confidential are covered by the New York State Law signed on June 13, 1988 (I CPLR 4509).

These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests, or the use of audio-visual materials, films or records. These records shall be confidential and shall not be disclosed except that such records may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.

The Adams Free Library adheres strictly to all sections of this statute regarding the protection of the confidentiality of its users.

IX. Interlibrary Loan

The Interlibrary Loan Service supports the mission of the library by providing expanded access to library materials and information. The purpose of the interlibrary loan is to obtain materials not available at the library. The library affirms that the interlibrary loan is adjunct to, not a substitute for, the library’s collection. In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.

A. Definition:

a. An interlibrary loan request is defined as a request for library materials made on behalf of a library patron through ICEPAC or OCLC systems.

B. Patron Status:

a. Patrons must have a library card in good standing to use the Interlibrary Loan Service. A patron status of Blocked will deny ILL service.

b. Interlibrary Loan requests will not be processed with overdue Interlibrary Loan materials.

C. Borrowing Rules:

a. (10) active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.

b. Materials will be available for pick-up for (1) week after they are processed. If an item is not picked up, it will be returned to the lending library.

c. Interlibrary Loan materials are checked out for (14) days, unless otherwise specified by the lending library.

d. Interlibrary loans may be renewed (2) times), only if the lending library permits renewals.

D. Charges

a. The library does not charge fees for Interlibrary loan service except for DVDs. A dollar rental fee is charged for any borrowed DVD in the NCLS system.

b. The library always attempts to borrow from libraries who lend free of charge. However, if an item is only available from a library which charges a fee for loans, the item will be requested only if the patron agrees to pay the fee.

c. The patron is responsible for over fees, repair or replacement costs. The library will make an effort to collect such charges from the patron who received materials.

March 2007, Revised August 2011, Revised June 2012, Revised July 2013